Importing from Hyra, Series or a spreadsheet

Moving from another tool? Bring your history over as CSV files, one kind at a time, in Admin centre > Import. Rosterr checks the whole file first and shows what it will import before anything is saved. Rows with problems are skipped, not the whole file.

What you can import

• Staff: roles, departments and join dates. People must join the workspace first. See How people join your workspace.
• Activity: time from your old tracker, added to each person's activity.
• Logbook notes: notes, praise, concerns and warnings.
• Moderation cases: notes, warnings, kicks and bans, numbered after your existing cases. These can be about players who aren't members.
• Certifications: who has passed which training. Missing certifications are made for you.
• Time off: taken or booked, approved unless the file says otherwise.
• Sessions: trainings and events already held, with who hosted and who came.

From another tool

• Hyra: export your staff list, logs and leave from its dashboard as CSV.
• Series: export staff, sessions and activity as CSV.
• A spreadsheet: download a template from the Import page and fill it in.

Rosterr reads the column names other tools use and tells you which ones it renamed.

Tips

• Up to 2,000 rows a file. Split bigger files.
• Use roblox_user_id instead of username where you have it. It's faster and never ambiguous.
• Dates look like 2026-09-14.
• You can only give roles below your own.
• An import can't be undone in one step, so check the preview first.